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wcsj 2023 registration rates

REGISTRATION RATES
EARLY BIRD UNTIL: STANDARD UNTIL: ONSITE FROM:
ATTENDEE TYPE 2023-01-31 2023-03-26 2023-03-27
MEMBER 450.00 USD 550.00 USD 650.00 USD
NON-MEMBER 550.00 USD 650.00 USD 750.00 USD
STUDENT

325.00 USD

375.00 USD 425.00 USD
LMIC 395.00 USD 495.00 USD 695.00 USD
CONFERENCE DAY PASS* 145.00 USD 185.00 USD 225.00 USD
EXHIBITOR PASS 150.00 USD 150.00 USD 150.00 USD
ACCOMPANYING PERSON** 275.00 USD 375.00 USD 375.00 USD

Please note that all prices are in USD.

*Please select day(s) between Tuesday, Wednesday, and/or Thursday

**This rate includes access to the Opening Ceremony, the Welcome Reception (Tuesday), and the Closing Ceremony (Thursday)

Terms and conditions

Any enquiries or requests for additional information, modifications and cancellations are to be communicated to WCSJ 2023 Congress Secretariat MCI Group Canada by email.

REGISTRATION FEES DEADLINES

  • Early Bird registration rates are available until Tuesday January 31, midnight CET.
    Should your registration remain unpaid on Wednesday 15 February 2023, early bird registrations will be null in void and standard registration fee will apply.
  • Standard Registration rates will apply starting Wednesday February 1, 2023.
    Should your registration remain unpaid on Monday 27 March 2023, standard registrations fees will be null in void and onsite registration fee will apply.
  • Onsite Registration rates will apply starting Monday March 27, 2023 for any in person onsite or new.

PAYMENT CONDITIONS +

All fees are in American dollars (USD).

From Wednesday February 8, 2023, only payments by credit card will be accepted.

Modifications and/or new registrations made on-site will require immediate payment (by cash or credit card).

An invoice to be settled upon receipt will be issued upon written confirmation. This invoice will act as a contract, and once issued, the above payment and cancellation conditions will apply.

No discount will be provided in case of early settlements.

Full payment of services is requested when registering online. No confirmation or invitation letter will be sent until MCI has received the payment.

In accordance with DIRECTIVE 2011/7/EU, late payment interest will be charged in the amount of 8% above the European Central Bank’s base reference rate.

No badge will be delivered until full payment of open invoices is received.

Methods of Payment:

Credit Card: only Eurocard/MasterCard, Visa and American Express are accepted. Please note that the merchant name that would appear on your credit card statement would be “MCI Group Satigny CHE".
In some particular cases, payment by credit card may not be available.

Bank transfer: please make your payment to:

Beneficiary : MCI Suisse SA, Rue du Pré-Bouvier 9, 1242 Satigny, Switzerland

Bank : UBS SA, Rue des Noirettes 35, 1227 Carouge, Switzerland

IBAN : CH19 0024 0240 3693 9361 X

Swift : UBSWCHZH80A

Please indicate the participant's / group's name, identifier and “WCSJ23” on ALL payments (for example, WCSJ23-I/XX or G/XX).

All costs are to be borne by the ordering customer. Please note that payments made by bank transfer could be subject to fees payable to your local bank.

Cheques: please note that payments by personal cheques are not accepted.

Refunds will be made after the event according to your payment method.

An invoice to be settled upon receipt will be issued upon written confirmation. This invoice will act as a contract, and once issued, the below payment and cancellation conditions will apply.

Full payment of services is requested when registering. No confirmation letter will be sent until MCI has received the payment.


CANCELLATION & REFUND POLICY +

  • For cancellations received prior to Saturday February 25, 2023, midnight CET, deposits will be refunded less 25% administrative fee. After this date, refunds will be considered only for registrants who provide proof of a positive covid PCR test issued in the registered delegate’s name.

  • A name change will be considered as a modification and will be charged 40 USD .

  • A handling fee of 40 USD per registration will be charged for every registration modification received from Saturday 25 February, 2023.

  • If a badge is lost or forgotten onsite, an administrative fee of 50 USD will be charged for the reprint of the badge after identity verification (passport, driving license or other recognised identification documents).


DATA PRIVACY +

INDIVIDUAL DATA PRIVACY POLICY

For information on how your data will be used, we invite you to carefully read the Data Protection and Privacy Policy: www.mci-group.com/privacy-statement


COVID POLICY +

Considering ongoing concerns regarding Covid-19, WCSJ 2023 will implement health and safety protocols appropriate to the public health circumstances existing at the time of the Conference. Compliance with the protocols adopted by WCSJ 2023 will be mandatory for in-person attendance and participation at the Conference.

You agree not to attend the in-person Conference if within ten (10) days preceding the Conference, you have one or more of the following:

  • tested positive for COVID-19
  • have been in direct contact with any person who has tested positive for Covid-19
  • experiencing any symptoms commonly associated with COVID-19

Proof of a positive Covid-19 PCR test will be needed to receive a full refund of registration fees; refunds to be made up to 60 days post conference. Should proof not be presented along with the request for refund, the Congress Secretariat and WCSJ 2023 Conference Organizers will process requests on a case-by-case basis. Hotel reservations are the responsibility of the individual to cancel should one not be able to attend.


GENERAL CONDITIONS +

Disclaimer

The World Federation of Science Journalists (WFSJ) hereby provides notice to conference attendees and anyone else, that WFSJ makes no warranty of any kind whatsoever, expressed or implied, that any information, materials, techniques or products or anything else presented at this conference is accurate, valid, adequate or fit for any purpose whatsoever. Conference attendees are solely responsible for determining the validity, adequacy and fitness of any information, materials or products or anything else presented at this conference for any and all uses. Statements and descriptions made by WFSJ at this conference and included in conference literature are informational only and are not made or given as a warranty. The views, opinions and statements made at the conference are solely those of the speakers and may not reflect the views of WFSJ. Furthermore, speakers may have vested interests in the concepts and products they discuss. It is further understood and agreed that WFSJ shall not be liable whether in contract, in tort, under any warranty, in negligence or otherwise for any kind of claim for loss, damage or expense of any kind arising out of or resulting from the use of any information, materials, products or anything else presented at this conference, and under no circumstances shall WFSJ be liable for special, indirect or consequential damages. In addition, WFSJ shall not be liable for any kind of claim in relation to possible exposure to illness (including but not limited to COVID-19). Conference attendees knowingly and freely assume all risks related to health when participating in person at this conference. WFSJ and/or its agents have the right to alter or cancel the conference or any of the arrangements, timetables, plans or other items relating directly or indirectly to the conference without prior notice for any reason beyond their control. The conference and/or its agents shall not be liable for any loss, damage, expenditure or inconvenience caused as a result of such alteration or cancellation.

INSURANCE, RELEASE, AND WAIVER OF LIABILITY

It is recommended that participants obtain adequate cover for travel, health and accident insurance before they depart from their countries. WCSJ 2023 and MCI as organizers cannot accept responsibility for personal injuries, or loss of, or damage to, private property belonging to the event Conference participants and accompanying persons. Participants are requested to inform themselves and to abide by local work regulations accordingly.

WCSJ 2023, MCI, Venue and Hotel(s) are not responsible for either the partial or total non-execution of the contract in the event of accident, natural disaster (either threatened or actual), in war,curtailment or interruption of transportation facilities, threats or acts of terrorism, of transportation facilities, threats or acts of terrorism, governmental travel or terrorism advisory, Strikes, Lock out, civil disturbance, the issue of a Travel Warning by the World Health Organization or any other cause beyond the parties' control which prevents the Hotel and /or venue from accommodating the clients of MCI for the event or if for the same reasons the event is cancelled by MCI. The Organizers may at their entire discretion repay the delegate fee or Service Charge paid by the Delegate or Exhibitor, or part thereof, but shall be under no obligation to repay the whole or part of such Delegate fee or Service Charge, and shall be under no liability to the Delegate or Exhibitor in respect of any actions, claims, losses (including consequential losses), costs or expenses whatsoever which may be brought against or suffered or incurred by the Delegate or Exhibitor, as the result of the happening of any such event.

MINIMUM AGE

Registration and/or admittance to the Conference shall be limited solely to participants who are 18 years of age or older, due to current health and safety regulations and legislation in effect.

Any registration by anyone who is under 18 is unauthorized and in violation of these Terms and Conditions and will automatically result in the forfeit of their registration. You hereby accept that identification is to be provided to Conference staff upon request.

By registering to the Conference or entering the Conference you represent and warrant that you are 18 years of age or older, and that you agree to and to abide by all of the Terms and Conditions of this Conference.

FORCE MAJEURE

WCSJ 2023, the hotel(s) and MCI are not responsible for either the partial or total non-execution of the contract in the event of accident, an act caused by a third party,such as Acts of God including, without limitation, credible threats of natural disaster in the geographic vicinity, war, curtailment or interruption of transportation facilities, threats or acts of terrorism or similar acts, governmental travel advisory, a governmental elevation of the terrorism alert level, civil disturbance, the issue of a Travel Warning by the World Health Organization or any other cause comparable events or disaster beyond the parties' control which prevents the Hotel from accommodating the clients of MCI for the event or if for the same reasons the event is cancelled by MCI.

PHOTOGRAPHY/VIDEOGRAPHY DISCLOSURE:

As a registered attendee of the Conference, you agree to grant permission for WCSJ 2023 and MCI to use your likeness in a photograph or video in any and all of its publications and presentations, including website entries, without payment or any other consideration;to authorize WCSJ 2023 and MCI to edit, alter, copy, exhibit, publish or distribute the photograph or video for purposes of publicizing WCSJ 2023 programs or for any other lawful purpose; to waive the right to inspect or approve the finished product, including written or electronic copy, wherein your likeness appears; that these materials will become the property of WCSJ 2023 and MCI.

Visa:

Please visit the following website to check if you require a visa for Colombia. Citizens of other countries may need a visa.

Please contact your travel agent or the nearest Colombia diplomatic authorities for further information. If you should need a visa, please apply early enough to allow sufficient handling time to the authorities.

During the reservation process, please tick the box and fill in the corresponding questionnaire in order to receive your Visa invitation letter. Please note that the VISA invitation letter will only be sent to participants who have paid their reservation fee. In some particular cases payment by credit card may not be allowed.

Please note that neither WCSJ 2023 nor MCI will be able to contact or intervene with any Embassy or Consulate office on behalf of a registrant. The invitation letter does not financially or legally obligate WCSJ 2023 or MCI in any way. All expenses incurred in relation to the event and to obtaining a visa are the sole responsibility of the registrant. WCSJ 2023 and MCI do not accept any responsibility for travel, accommodation and/or other costs incurred due to the rejection of a registrant’s visa application.

Contact us

General inquires: info@wcsj.org

Registration inquires: wcsj.reghot@mci-group.com